Step #1 – Website and e-mail marketing

In Step #1 you can build a compelling one-two punch for your business.  I trust this goes without saying, but it is imperative that you have a fully functional website up and running.  Your website is your digital storefront/billboard/welcome mat for your business.  Not having one is a mortal sin, but having a website that is out-of-date or non-functional is just as bad.  What are the keys to a good website?

First of all, you need to make sure the site is well-designed.  It should be clean, easy to navigate, and fully convey your brand and messaging throughout.  Make sure it doesn’t take fifteen clicks to get to the pertinent information.  It should be easy for anyone to figure out who you are, what you do, and how to get in touch with you.  Also consider the amount of text on each page.  Unless your products or services are highly technical, try to limit the number or words you use.  Convey your message clearly and in simple fashion.

It is equally as important to make sure the website is designed in a way that will allow you to keep it updated.  Too many times companies invest in a custom website, but must rely on an outside company to make any updates or changes.  We highly recommend building a website with a Content Management System (CMS) platform such as WordPress.  This will provide you with a significant amount of control and ease-of-access to make updates and keep your website fresh and engaging.

With your website where you want it, make sure you integrate e-mail marketing into the mix.  You’ll want to have a landing page, opt-in page, or form somewhere on your website.  This will provide people with an opportunity to share their e-mail address and begin receiving newsletters or other e-mails from you.  The easier you make it for someone to provide their e-mail address, the faster you will build a relevant e-mail database to use for marketing.  Consider providing access to a whitepaper, e-book, or some other kind of “digital goodie” to incentivize/thank each person for sharing their e-mail.

Once you have a marketing list, you can begin to e-mail your clients and customers, prospects, and partners.  Be careful not to abuse your list (sending e-mails too frequently or e-mails that lack any relevance).  Those companies who really figure out the right message and frequency to their e-mail marketing strategy will be able to deliver strong call-to-action messaging to drive additional business.  You will want to make sure you are using an e-mail marketing program that can help measure key statistics and keep you in compliance with the CAN-SPAM Act.   The investment is worth it for the insightful data and for mitigating your liability.

Do you have a creative way you are leveraging your website?  How are you using e-mail marketing to drive business?    What is working for you?  Share your thoughts and opinions with us!

Where to begin? I grew up loving business and have a real passion for marketing and strategy (probably one of the reasons I am now working at xiik). It seems natural to start this series with the basics…a real 50,000 foot view of marketing. It’s hard not to really “xiik out” when I think about where we’ve come in the world of marketing. There are so many amazing digital tools at our disposal and some tried and true traditional tools that work equally well. If we step back in history for just a second it’s amazing to consider just how far we’ve come.

In 1992, just 20 short years ago, a good marketing mix for a business might include: print advertising, direct mail, community sponsorships and engagement, and local radio and television commercials (if you had the budget). So simple we could probably manage our marketing plan in our sleep.

In 2002, we were still relying heavily on these traditional tools. Maybe we were using e-mail to do some marketing. If we had the budget, we probably had a website, but it was likely very static. There was still no Facebook, Twitter, LinkedIn, no saturation of text messaging, and blogging was still the little brother to message boards and chat rooms. Wow! How times have changed!

You might be wondering why this history lesson is relevant to you. Quite simply, the level of complexity that Presidents, CEOs, and Marketing Executives have to navigate just to keep their company and their brand at the forefront of consumer’s minds is overwhelming. While it might seem easy to say, “We’ll just stick with what works for us,” the reality is a fully optimized mix of marketing tools is the only way to remain relevant and positioned for success in today’s fast-paced business climate.

If you have an in-house marketing team there can still be a lot of value in using an outside firm to assist with strategy and execution. Regardless of the size of your marketing team or breadth of your marketing capabilities there can be a real savings of time, resources, and energy when you look for external assistance. Pardon me for the in-blog commercial, but the reason I get so excited about xiik is the fact that we have the ability to deliver the most cutting-edge digital marketing tools, while still maintaining good old fashioned expertise with traditional marketing tools as well. This approach can be a real win-win and can keep you from falling too far behind to the competition in terms of your marketing mix.

In the coming weeks, I am going to delve deeper into both traditional and digital marketing tools and further expand on the growing complexity of marketing today. Soon you will understand why having multiple marketing tools in your arsenal just makes good business sense and why finding the right marketing partner to help you can make all of the difference.

In the meantime, if you think your marketing plan might be due for a “check-up,” please send us an e-mail or give us a call.

Here’s a quick question as well: What area of marketing do you see as being most challenging for your company or business to execute? We’d love to hear your feedback!

Scores of nonprofits operate under a mission with the highest standards to add value to individuals and society. When it comes to growing the organization and strengthening existing relationships, those same standards sometimes lack the benefits of a Fortune 500 marketing budget. But gosh dang — those nonprofit projects are ones that xiik loves to work on. There’s just something about the mission. We get excited about humanity-oriented organizations and want to help preach their gospels in the digital landscape.

So, how do we make it work when we don’t want to sacrifice quality while meeting a nonprofit budget?

• Collaborate Creatively
• Set Clear Expectations, Define Phases
• Educate About Value of Long-Term Investment

I’d like to expand on each of these in detail below, using our recent Walden School website launch as a case study.

CREATIVE COLLABORATION

Whenever possible, we help non-profits leverage their organizational strengths to create an efficient, value-conscious process. In the case of the Walden School, we were blessed with a deeply committed staff with exceptional writing skills. Given that, we could provide them with page navigation and a style guide to let them write and format their own content, using the Content Management System they’d eventually need to learn anyway. Once the Walden School staff had completed their content migration, xiik was brought back to the project for technical/editorial QA and of course, site launch. Not only did their contribution provide a lower cost at the outset, but it also created early ownership and enthusiastic buy-in of the site from the Walden School staff.

SET CLEAR EXPECTATIONS, DEFINE PHASES

Budgeting a new web presence for the average client is usually driven by estimating the most effective investment to serve short- and long-term goals. With nonprofit clients, though, the conversation may instead be: what can you budget right now?

That reality aside, it’s still critical to consider the long term objectives — we want the initial product scalable for future enhancements. It’s also crucial to set expectations early on in the process to ensure a detailed scope of work is agreed to between xiik and our clients. A project with undefined scope will end up experiencing the dreaded scope creep, i.e. “But I assumed the donation page would include PayPal integration costs” (when it did not). In a situation where one is already attempting to accomplish much in a shorter span of hours, having adequate communication — both verbal and contractual — to clearly define the limits of what you’ll accomplish together is critical. It helps ensure both client and agency enjoy a good relationship during project development. It also undoubtedly impacts the final product.

One effective way to manage budget, scope, and those inevitable dreams of having the most-fully-loaded-integrated-marketing-experience-ever, is phasing.

With the Walden School, we prioritized based on their website goals to deliver a rich user experience with room to grow. As staff have gotten familiar with their WordPress CMS, they’ve naturally discovered customizations that would further streamline their workflow. They are keeping a running wish list and we will be able to address these as follow-up enhancements in the coming months. We had also discussed integration of their separate alumni community site, Hand Over Hand, into the primary Walden School domain early on. Because it was not critical for this site launch, we’ve instead designed a site that can accommodate this feature sometime down the road.

EDUCATE ABOUT VALUE OF LONG-TERM INVESTMENT

To ensure expenses serve the organization well, all nonprofits must ultimately answer to a Board to receive approval for budgets and larger investments. It’s not just necessary to get buy-in and demonstrate ROI for larger capital costs — it’s worthwhile. We find it relevant to educate our clients as to the shelf life and extensibility of certain site features for which a client might question its initial cost.

Most non-profits are already adept at looking for opportunities to shave cost. It’s a reasonable way to operate. However, as a partner, xiik is responsible for advocating for the most effective end product — one that doesn’t go so bare bones that it inhibits a client’s potential growth. What would be the point of that? So, it is also then incumbent upon us to help the client make the case to their Board about why a certain feature might be the right investment now.

The Walden School was initially hesitant about building their new website within a Content Management System platform. Would the additional development cost be defensible in the long run? We made the case that not only would their ability to update content on the fly make them more agile and improve their pool of applicants and donors, but it would also enable them to save cost on the content migration. In essence, we were replacing one cost for another but adding long-range value.

Every client brings a different set of needs. The above list of tactics can apply to non-profit clients as well as many for-profit clients. But the point is that nonprofits can and should strive for the right marketing partnership to help them achieve their goals on budget and with excellent deliverables. We find value in accomplishing for a nonprofit organization something beyond what they ever thought feasible. We love it…there’s just something about that mission.

If you’re a nonprofit or agency, we welcome your thoughts and would love to hear your strategies that have resulted in a successful nonprofit/marketer relationship. What has worked for you?

The best answer is found by considering your own needs, your current knowledge of the process and available resources.  Still, because I hear this question so frequently, here’s my two cents in the hopes it helps you in your own researching phase.  Of course, I’m also always happy to guide you to a decision in person, as well!

How to choose an Agency

You’ve most likely realized that working with an agency brings the benefit of having a team of experts, each adept at their particular area and experienced at working with others to produce results no one could achieve on their own.  At this point, the choice should become less about price, and more about fit.  Here are a few questions to ask yourself as you begin the research phase:

Has the organization does this before?

Yes, your needs are unique, but the organization you work with should be able to provide comparable examples to the work you need under discussion. At a minimum, look for signs that the organization has skills that will be easily transferrable to your project!

Can the organization provide comprehensive strategic thinking?

Most agencies can throw together a website these days.  However, the recommendations provided must consider your long-term organizational goals.  If you’re not discussing the ways the strategy will provide a return on your investment, your team may be missing the boat.  Also, make sure your team is capable of bringing ideas, recommendations, and long term support as your needs or problems change.  A great article we’ve posted on in the past about digital vs. integrated marketing teams was written a few years ago by our own Topher Overstreet.

Are the recommendations provided scalable?  Do they integrate with your full plan?

Your team is responsible for ensuring your project meets your immediate needs, but should also be an advisor to keep you abreast of the latest trends and ideas to further enhance your business.  Additionally your agency should steer you in the right direction because a tool meets your needs, not because it’s something they like doing.  (A great read about custom Content Management Systems by Doug Karr can be found  here.)

Do you have an excellent rapport with the team you’ll be working with?

Expect to have a few bumps in the road.  Your agency team should be your advocate, and will occasionally need to ask difficult, challenging questions.  Ensure you’re comfortable that the team you’re working with will do so, and that when they do, you’ll be comfortable answering them honestly.   Do you feel like you’re interviewing these guys?  Run.  Like.  Hell.

Does the team have great references?

Most agencies have case studies of the work they’re proud of on their site.  If you’re happy with the look and feel on their portfolio, ask for references and ask about their satisfaction with the work throughout the process, and after the project was completed.   The number one question:  was it effective?   The number two question: was the process fun?

Making a choice about the organization to work with does require research and a great deal of trust.  Above all, make sure you’re comfortable that the team you work with brings the right mix of skills to make your project both effective AND enjoyable.  I’d love to know – what research did you do when you chose a team to work with?   What other steps or questions would you recommend?

Mutt Strut, a dog walk around the Indianapolis Motor Speedway, is the signature fundraising event for the Humane Society of Indianapolis (IndyHumane), bringing in hundreds of thousands of dollars for the non-profit organization every year.

The 2011 IndyMuttStrut.org website

Several years ago, the event had only one section dedicated to it on IndyHumane’s website. For an event of this magnitude, this had to change. IndyHumane needed to raise more money at the event to support its services, and it needed to do that by sharing more info in better ways with its followers.

In 2009, IndyHumane chose xiik to design and develop Mutt Strut’s first dedicated website. In addition to giving Mutt Strut an enhanced brand experience for supporters, the site integrated the event registration system IndyHumane had successfully used in prior years. That year’s event broke previous fundraising and attendance records, attracting thousands of people and raising hundreds of thousands of dollars.

In 2010, IndyHumane worked with xiik to redesign the site again, giving it a smoother interface, the ability to feature videos on the homepage, and a comprehensive FAQ section. The event broke its previous records again, in spite of a torrential day-long downpour.

This year, in addition to hiring xiik to develop the back-end of its newly redesigned website, IndyHumane again used xiik to redesign IndyMuttStrut.org, integrating design elements from the event’s new branding, photos from past events, and RSS feeds with updates on fundraising goals. The event raised more money than last year.

The success of the past several Mutt Struts have been due in part to IndyHumane’s ability to share the most pertinent information about such a big event in a simple yet effective way. How many times have you planned to go to a special event – a concert, fundraiser, fair, etc. – only to be frustrated by the lack of information online? A dedicated, easy-to- use website helps any event.

Whether you’re a for-profit business or a non-profit organization, you need a good web presence to promote your major efforts – it’s the easiest, fastest way to get the most important information out to the most valuable people.

Have you used a particularly great special-event website lately? Seen one in need of a touchup? Or do you know of a great event that doesn’t even have a web presence and is missing out on its potential? Share your thoughts in the comments section.

FMC looked to xiik to design and develop their new site, which recently helped them attract and register participants for their campaign-building town hall events — critical social opportunities to spread their message. The events promoted on the site also helped them garner national media attention.

In a featured article on the Huffington Post this week, FMC project director Daniel Heimpel writes about the education needs of children in foster care. He also describes their successful series of town hall events produced in May.

Driving attendance to FMC’s events was easier thanks to their website, where their content management system enabled them to incorporate a simple registration form alongside engaging program information — a vital interactive moment to compel people who are casually interested into confirmed event attendees. Additionally, the site’s ubiquitous social media integration allowed for attendees and community partners to share event content across their online networks, expanding FMC’s reach beyond their own resources.

The ease of use of FMC’s site is a tremendous benefit to them. And if you’re part of the typical non-profit — short on time, capital, and human resources — such a site could be immensely beneficial to your organization, too.

Unsatisfied with your current site’s capabilities to draw attention to your cause and loop people into your mission? Let us know in the comments section or contact us so we can help you reach your goals.

Today, we are determining what makes a holidayized website successful by comparing a few of this season’s examples: ThinkGeek, CGSociety, and Target.

ThinkGeek.com

ThinkGeek, a website that sells cool products for technophiles, geeks and the occasional monkey, went all out this season with their holiday theme. And it really isn’t until you scroll all the way down to the bottom of the footer before you fully experience the unique landscape they have created. In the header, we find the hint of Christmas from the red bulb peeking from behind the logo and large snowflakes scattered horizontally. The blue gradient background with subtle white snow throughout the entire background really helps connect the footer design with the rest of the site.

But, the most effective feature from this entire design can be found in the footer where the monkey on the left and even small, colored mini rockets appear when you scroll down to the bottom as if they were taking off from the ground plane with the trees. Even the presents and railway emerge from the ground — an intriguing effect. This is by far one of the best implemented and unique holiday designs I have seen. The site does a great job of borrowing the language of the holiday in a way that still makes sense for its brand.

The effect is stronger brand impression of ThinkGeek. Win-win.

CGSociety.org

As one of the websites I visit more frequently, I was excited to see CGSociety implement such an elegant take to holiday design. The CGSociety is the most respected and accessible global organization for creative digital artists. As you would image, they have digital artists on staff to design the print-worthy illustrations we find in the header and to program its snowfall effect. Though it is strikingly similar to that of WordPress.com’s falling snow optionit is nonetheless a delightful attention grabber.

CGSociety has even amended its usual logo image to include a wreath and changed the colors of the title text to green, a bold move for the sake of branding! My only critique on the design would be that the treetops, at certain points, actually are tall enough to disappear behind functional elements like the user log-in input fields. It is a slight distraction, but fortunately is not something that ruins the design.

Target.com

When searching for the examples I wanted to use for this post, Target.comwas one site I never expected to drop into my “not so good” bucket this year. Right off the bat, I felt overwhelmed with the Target red, which already dominates their website, even without the help of the sidebar decorations. Don’t get me wrong: the way Target has used subtle holiday hints throughout the rest of the site within images, fonts and ad decor is very effective and does a very good job of hinting the holidays. The sidebars, however, are complete overkill.

My suggestion would be to somehow introduce a new color or find a new way to use the red along the border of the website. Unfortunately, once you navigate to any internal page of Target’s site, these already distracting decorations start to animate and spin around, making them even more distracting than they were before! It is a very well illustrated holiday graphic, but steals focus from the shopping experience.

The simple fact is that these holiday designs may not be the most important aspect of visual hierarchy and can even at times (like Target.com) be distracting to the real intentions of the website. We have two very good examples of holidayizing and one that is not all bad, but just isn’t as effective as is it should be. Moral of the story is to further engage your audience with your new designs rather than distracting them. A holiday can be a great excuse to enhance your branding and roll out new designs that help attract more viewers or at least keep them on your site longer.

This year at xiik, we started arranging ways to get our own clients ready for the holiday season. Our long time friends over at Stiglmeier Sausage Co. have received great responses since a snowstorm came rolling by their website, leaving just enough snow to show it came by. We would love to see other great examples of companies deciding to holidayize their websites! If you have any in mind or stumble across exceptional examples, don’t be shy. Go ahead and leave a comment with them, so we can check them out for ourselves!

Our support didn’t end there. On the day of the Mutt Strut xiik launched the Web site for the 2011 Indianapolis Poster Pooch Contest, a contest that will determine which Indianapolis-area dog will be the face of next year’s Mutt Strut.  Dogs are voted on by their human companions, who can log onto the site to vote for their favorites. The winning dog will be decided by having the most votes when the site closes at midnight on Friday, July 9.

Indianapolis-area residents can submit photos of their adorable pooch that can be voted on by the public. To register your pooch, you must make a minimum $5 donation and each vote is a $1 donation. Be prepared to enlist your friends and family to vote for your dog – the current leader has more than 300 votes. Have no fear, though, because voting is still open for several more weeks so there is plenty of time to get a rousing campaign for your pooch going. You can even use the site to solicit support from your friends and family by sending emails encouraging them to vote for your pooch.

And if you don’t have a pooch, surely you know someone who does, or you enjoy looking at photos of cute pooches. Log on today and find your favorite – you’ll be helping provide a second chance to the animals at the Humane Society of Indianapolis who dream of one day being a poster pooch (or kitty!).

Whether you want to show off your pooch, or see others’ favorite pets, we hope you join us in supporting this great cause.

So, how does a company like xiik relate to an athlete like Shaun White?

Like him, there are some mad skillz here at xiik. Maybe not quite his snowboarding skills, but we’re pretty savvy when it comes to marketing. We have years of marketing experience, boat loads of creativity and the ability to execute those ideas through web, video and print. Every day we challenge ourselves and our clients to pull out the “big guns” and craft up a product that will be mind-blowing. If Shaun White needed an interactive website, video, marketing materials or anything else to sustain his brand, he could come to us and let us “put down tricks” in the form of interactive marketing.

If our team took a vacation to go take snowboarding lessons from Shuan White himself, I’m pretty sure none of us would be doubting what the pro instructed us to do. We would let the professional do his job because he has mastered his craft! Sure we can give our suggestions where we see fit, but at the end of the day we respect his gold medals. The same can be said for our company. We love getting input from our clients and should always be a part of the creative process, but our expertise helps us guide our clients down path safely and effectively. We might not be competing in Vancouver this winter, but for everyone here at xiik, a client’s success is our gold medal.

Read more about White’s accomplishments here. Read more about xiik’s here.

Everyone has heard of Netflix in some way or another by now. The ads are everywhere and the service has rapidly become a household staple for many.  I finally took the plunge myself and purchased a membership. Like me, most people used to drive to Blockbuster only to find that the movie they wanted to rent wasn’t in stock or was being rented by someone else. This obviously wasn’t cutting it for the “fast lane” society that, at the time, we were becoming. So a couple of dudes from California thought up and pitched a service that would allow customers to rent movies from a website on a pay-per-rental basis, and it eventually evolved into the flat monthly rate service it is today. So, how did this all come to be?

Since their launch, Netflix has encountered several other start-ups trying to sell the same service, but nobody has been able to do it as well as them. Wal-Mart and even Amazon (in Germany and the UK) have tried to release similar online services through their companies to their already loyal customers, but they eventually fizzled out. Wal-Mart now even has a cross-promotional agreement with Netflix! A partnership like that is huge — consider how pervasive Wal-Mart is and the comparatively tinier size that is and always will be Netflix. No offense to Netflix, we can’t all be Wal-Mart.

Now to my favorite part: the website. Netflix’s usability is amazing – from recommending movies it thinks you would like, to letting you stream many of the popular movies straight onto your computer or X-Box 360, PS3 and soon, the Wii. As a new customer, it only took me a couple minutes to get used to the site and how it all worked. That is incredibly important to keep in mind when designing the functionality of your websites. You could have a beautiful design, but if the layout is jumbled or confusing, it will not keep the user engaged and you’ve just lost a visitor or potential customer.

Another thing I love about the Netflix site is the way everything is interconnected. As I’m browsing through the legions of movies in the Netflix database, I have the option of adding them to my DVD Queue or Instant Queue. The way the site is connected through your personal profile is by the rating system and movie recommendations. As you rate more and more movies, Netflix gets smarter and better at guessing what movies you would like. Just an FYI, my queue is already big enough to last me months!

Netflix is also changing the business plans of other similar companies. More and more Blockbusters are closing their doors and driving to the movie rental store on a Friday night may soon be obsolete. We’ve also seen other businesses pick up on the practices of Netflix. Gamefly is one example of this. They have a similar site as Netflix for video game rental. Most hardcore gamers hate leaving the couch, so having their next game delivered right to their front door changes everything. Genius!  Red Box is a bit different, but nevertheless changing the way we rent movies. You can find these in places like McDonalds or neighborhood grocery stores. Red Box is, quite literally, a red box that has several new release movies in stock. Just slide your credit card, choose your movie and the box pops out your DVD. Consider it a vending machine for movies. Movies are only one dollar per night, so you won’t have to worry about late fees.

The changing movie rental industry is easy to use, personalized and fun, which for me equals addictive. Entertainment is a booming business integral to our lives and culture, so there will always be new and classic films to watch and great services allowing you to do so. People will always be searching for the perfect movie for their next date or, for aspiring filmmakers like myself, research and inspiration for professional endeavors. Whatever the need, Netflix has really started a revolution in entertainment, putting practically any film and TV series at the tips of our fingers. Go check it out and consider the free 14 day trial. After all, it’s FREE! Do you already have a Netflix account? What are your thoughts on the service?